Brief info
In a stagnating economy, many companies have to focus on cost reduction and increases in productivity. An important area is the optimization of administration resources, and more specifically, process-oriented output management. The adaptation, preparation and distribution of print data is in many places a task which receives much too little attention. But precisely this area is one which offers significant rationalization and cost savings potentials.
With PrintBOS, Consist Software Solutions offers you a solution for the optimization of output management in your enterprise.
Scenarios and requirements
Nowadays, enterprises needs to respond to different new requirements. Company takeovers or mergers, restructuring of the printer environment, high bills for system changes, change requests from one of your customers regarding their documents, etc.
In all these situations, of course, you need to act quickly and cost-effectively.
Here some examples:
- A large customer wants a barcode on your outgoing invoices, so that they can automatically record, forward, and archive their incoming invoices.
- The printing of checks must be secure, and the printing only permitted for people who authenticate themselves using a smart card.
- Your central personnel department wants to distribute pay stubs to multiple locations electronically, then print them locally in the personnel departments.
- A company take over demands the alignment of forms.
There is even more suspense associated with these tasks when you operate multiple independent systems at once, and need to generate a document composed of information from several systems. For instance, it might be that you generate a service, damage, or repair report and need to insert photos of replaced parts into the report. Unfortunately, the photos are stored in another system.
Or you want to place a current offer on all your bills, for instance, a reference to the car of the week, but only if there is room on the bill. The offer of the week is managed in the marketing application, and your billing application can't determine how long the document will be. How flexibly can your current system react?
Solution
PrintBOS decouples the design and generation of printed forms, as well as the print preparation and distribution, from the ERP systems of your enterprise. Form adaptations and version control are only carried out in a central system. This process saves you training, maintenance, and administrative costs. PrintBOS works with SAP, Oracle applications, PeopleSoft, JDEdwards, GEAC System 21, or nay other ERP system. The PrintBOS Designer is a layout tool with a powerful scripting language, which is easy to learn and use. Your applications only see the single PrintBOS virtual printer, which takes arbitrary raw data in XSF, XML, RDI, and TXT formats for preparation and distribution.
New print jobs and new printer types are quick and easy to implement. Barcodes are so easy to create and print that a child could nearly do it. You can monitor print jobs, restart them, and distribute their output over multiple paths in parallel (print, fax, archive, mail). Moreover, PrintBOS supports multiple languages and fonts. PrintBOS is an ideal way to simplify print output from different software applications.
Advantages of PrintBOS
PrintBOS:
- combines enterprise-specific, dynamic forms with a modern output solution
- integrates different data sources in dynamic forms
- enables the simultaneous output to different targets: printing, faxing, email, SMS message, archive
- is easy to use thanks to a self-explanatory user interface
- can be integrated into any existing IT environment with no problems
- implements changes in the entire output very quickly and in a highly flexible way
- easily implements your corporate identity throughout your business output by email, fax, and print
- can be perfectly integrated into existing ERP, CRM, billing, accounting, and other business applications
- offers significant cost savings potentials because you need fewer preprinted forms
- reduces the number of printers needed
- reduces development costs and ensures a faster system introduction of new applications.
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